Movyx User Guide

1Activate your account and log in

Your workspace's login page, in your name and with your logo.

1. Trial created from the website: your workspace opens as soon as you send the form, with the password you chose. An email confirms your workspace's login address. Workspace opened by the Movyx team: the welcome email contains an activation link where you choose your password. No password is ever sent by email.
2. Then click Log in (« Connexion ») at the top of movyx.fr (movyx.fr/connexion) and enter your email and password: your email is enough to find your workspace. The page with your logo (movyx.fr/limo/votre-societe/login) remains available. Tick Remember me (« Se souvenir de moi ») on your usual computer.
3. Forgotten your password? The Forgotten password? (« Mot de passe oublié ? ») link sends a reset link to your email address.

2Follow the guided tour

On your first login, a guided tour presents the screens in setup order: vehicle types, cities and places, pricing grid, first contact, then the optional settings. You can leave it at any time and restart it from the ? button at the bottom right (Help centre → Guided tour, « Visite guidée »).

Every menu entry and most buttons carry a tooltip: leave the mouse over an item for a second (or long-press on a phone) to read what it is for.

3The recommended order to get started

1. Vehicle types: your categories (saloon, van, SUV…), which become the columns of your grids.
2. Cities & places: the cities, airports, stations and hotels you serve.
3. Pricing grid: your rates per route and per vehicle, entered by hand or set up with the Movyx team when you start.
4. First contact: an agency or a direct client.
5. Then, at your own pace: the design, the quote template, the cancellation terms and the waiting time.

As soon as the first four steps are done, the Create a quote (« Créer un devis ») button in the menu unlocks.

1The side menu

On the left, the Create a quote (« Créer un devis ») button, then the sections: Dashboard (« Tableau de bord »), Quotes (« Devis »), Drivers (« Chauffeurs »), Vehicles (« Véhicules »), Clients (« Clients »), Rates (« Tarifs »), Modules & options (« Modules & options ») and Settings (« Paramètres »). A section that contains several pages (Drivers, Vehicles, Clients, Modules & options, Settings) unfolds when you click it. A red dot flags whatever is waiting for an action (absence request to approve, recommended setting not done).

The arrow at the top of the menu collapses it to its icons to save space; the labels reappear on hover. On a phone, the menu becomes a tab bar at the bottom of the screen.

2The top bar: theme, notifications, account

The bell: alerts (documents, deadlines) and follow-ups, with a shortcut to each page.

Your account menu: profile, billing, support, legal pages and logout.

• Sun / moon: switches between the light theme and the dark theme. The choice is remembered on your device and only affects your own display.
• Bell: your alerts (expired documents or documents to renew, requests to approve, rates to fill in). The red counter shows what is still to be dealt with; All my notifications (« Toutes mes notifications ») opens the full page.
• Your avatar: My account (« Mon compte »), Billing (« Facturation », administrators), Contact support (« Contacter le support »), My requests (« Mes demandes »), the legal pages and Log out (« Se déconnecter »).

3The “?” help button

The Help centre, available on every page: this guide, support and the guided tour.

At the bottom right of every screen, the ? button opens the Help centre (« Centre d'aide »): this guide (Documentation), the Contact support (« Contacter le support ») form (reply within 24 business hours) and the Guided tour (« Visite guidée »).

1Reading the Settings page

Settings: the gauge (4 essential steps, 4 recommended) and direct access to each setting.

• The gauge at the top counts the essential steps (vehicle types, cities & places, pricing grid, first contact) and the recommended steps (design, quote template, cancellation terms, quote closing). The button on the right takes you straight to the next step.
• Your offer (« Votre offre »): Vehicle types, Cities & places, Pricing grids, with the number of items already created.
• Your quotes (« Vos devis »): Quote template, Cancellation terms, Waiting time.
• Your image (« Votre image »): Application design (logo, colour, components).

Users, modules and billing are found under Modules & options.

2Finishing the recommended settings from the dashboard

The dashboard's Customise button reminds you of the optional settings you still have to do.

On the dashboard, the Customise (« Personnaliser ») button shows the number of recommended settings not yet done and opens the list. Each line leads to the relevant screen. Once everything is set, the button disappears.

1Creating a vehicle type

Vehicle types: one card per category, with seats, luggage and status.

A type's form: name in French and in English, make, image, category, capacity.

1. Open Settings → Vehicle types (« Paramètres → Types de véhicules ») then click New type (« Nouveau type »).
2. Fill in the French name (required) and, if you create quotes in English, the English name.
3. Choose the make (create it if needed with Add a make, « Ajouter une marque »), an optional image (JPG, PNG or WebP, 8 MB maximum, shown on the type's card and offered as a photo on your quotes), the category (Saloon, Van, SUV, Minibus, Luxury…), the number of seats, the small bags and the large suitcases.
4. Add a description if you wish, leave the status as Active (« Actif »), then Save (« Enregistrer »).

The pencil on a card edits the type; the bin deletes it if it is not used anywhere. A type set to Inactive (« Inactif ») stays visible in the history but is no longer offered in new grids or in the quote wizard.

2Adding a city

Cities & Places: the Cities tab, with the country, the time zone and the number of attached places.

Add a city: name, country, ISO code and time zone.

1. Open Settings → Cities & places (« Paramètres → Villes & lieux ») and click A city (« Une ville », Add block at the top right).
2. Enter the French name, the English name if needed, the country; the ISO code and the time zone are filled in from the country.
3. Save (« Enregistrer »). The city is immediately offered as a departure or arrival in your grids and your quotes.

3Adding a place (airport, station, hotel, address)

The Places tab: each airport carries its IATA code, the filters sort by type.

Add a place: type, attached city, address and coordinates.

1. Click A place (« Un lieu », Add block).
2. Give it a name (French, and English if needed), its type (airport, station, hotel, port, private place, public place, other) and the attached city.
3. Add the full address; latitude and longitude are optional. An airport can carry an IATA code (CDG, NCE…): you then find it by typing those three letters in the quote wizard.
4. Save.

The search at the top of the tab accepts a place name, a city or an IATA code. The pencil edits a place, the bin deletes it; a place used by a grid is kept in quotes already created.

1The list of grids

Rates: your grids sorted by type, and the Seasons & Events block shared by all of them.

The Rates (« Tarifs ») page lists your grids with their type (net rate or public rate), their currency, the number of vehicles and contacts attached, their validity period and their status. The four icons on the right of a grid let you deactivate or reactivate it, duplicate it, export it to Excel and delete it. At the top, New grid (« Nouvelle grille ») creates one.

2Creating a grid

New grid: the name, the rate type, the currency and the validity period.

1. In Rates, click New grid.
2. Name it (for example “Côte d'Azur 2026”) and choose its type: Net rate (« Tarif net ») for your partners (agencies, referral partners), Public rate (« Tarif public ») for your direct clientele. This type is used to sort your grids; in both cases the quote shows the grid's rate as it is, and an agency's commission is deducted from it, never added.
3. Choose the currency and the visibility: a private grid is reserved for the contacts you attach to it.
4. If needed, give a validity period (for information only: a grid whose end date has passed is flagged as expired (« Expirée »); it is up to you to deactivate it when the next one is ready).
5. Leave Grid active (« Grille active ») ticked so that it is offered in new quotes, then Create the grid (« Créer la grille »).

3Organising the grid into sections

The editor: each section has its route rows, your vehicle types form the columns.

A section = a title; you rename and reorder them freely.

1. Open the grid. At the top right, click Section (« Section ») or, at the bottom of the grid, Add a section (« Ajouter une section »).
2. Give it a title: “Airport transfers”, “Station transfers”, “Long distance”… then Create (« Créer »).
3. Each section has its own Rename (« Renommer ») and Condition (« Condition ») buttons and bin. The handle to the left of the title lets you move it.

The columns match your vehicle types. The + button to the right of the header adds a column for a type the grid does not cover yet.

4Adding a route row

Add a row: choose the departure then the arrival from the list of your cities and places.

1. Below the section, click Add a row (« Ajouter une ligne »).
2. Click in Departure (« Départ ») and choose a city or a place from the list (the search filters as you type), then do the same for Arrival (« Arrivée »).
3. Then fill in the row's prices, cell by cell (next step). A row whose cells stay empty generates no price.

5Entering a price or “On request”

A click on a cell opens the entry: the amount, or the “On request” (« Sur demande ») switch.

1. Click the cell where the route and the vehicle meet.
2. Type the amount then Enter to confirm, or Tab to confirm and move to the next cell without leaving the keyboard. Esc cancels.
3. For a route priced case by case, switch on On request (« Sur demande »): the quote will show this wording instead of a price.

6Adding a condition (night, day, extra, discount)

A condition carries a type, an amount and the label shown on the quote.

A section's Condition (« Condition ») button adds a rule applied to its routes: Night (« Nuit »), Day (« Jour »), Before (« Avant ») or After (« Après ») a given time, Time condition (« Condition horaire »), Fixed extra (« Supplément fixe »), Discount % (« Remise % ») or Alternative price (« Prix alternatif »). Give the amount and an explicit label (“+€50 if motorway”, “Night surcharge 10 pm – 6 am”): it appears as is on the quote when the condition applies.

7Hourly rates (hourly hire) and driver meal

Below the transfer sections, the Hourly rates card: the driver meal and your rates by the hour or as a package.

An hourly rate: a label (Full day, Half day, Full night…) and a period; the amounts per vehicle are then entered in the table.

1. Scroll to the bottom of the grid to the Hourly rates (« Tarifs horaires ») card and click Add a rate (« Ajouter un tarif »).
2. Give a label (“Full day”, “Full night”…, it appears as is on the quote) and the period covered (day, night or either), then Add (« Ajouter »). The row appears in the table: enter the amount for each vehicle type as you would for a transfer. Duplicate a row to create a variant.
3. The driver meal (the card's Edit (« Modifier ») button) sets the rate per meal and the conditions under which it applies, for example “from 6 hours of service”. It can be applied to all your grids at once.

In the quote wizard, an hourly hire uses these rates according to the number of day and night hours, and adds the driver meal when its conditions are met.

8Seasons and events

A season: a name, a type (high season, event…), a colour and dates.

1. In Rates, Seasons & Events (« Saisons & Événements ») block, click Add (« Ajouter »).
2. Name the season (“Summer high season 2026”, “Monaco Grand Prix”), choose its type, colour and dates, then Add.
3. Then open each grid: the Create a season (« Créer une saison ») button in the header lets you enter prices specific to that period, for transfers as well as hourly hires.

When creating a quote, the date of each service automatically determines the prices applied: season price if the date falls within it, base price otherwise.

9Editing the grid and attaching it to contacts

Edit: name, type, currency, driver meal, validity and notes.

Attached contacts: tick the agencies and clients that use this grid.

The Edit (« Modifier ») button (grid header) changes its name, type, currency, validity or deactivates it. The Contacts (« Contacts ») button opens the list of your agencies and clients: tick those this grid applies to. When creating a quote “via an agency” or “via a client”, these are the grids offered.

The Export (« Exporter ») button produces an Excel file of the full grid (sections, rows, seasons, hourly hires) that you can share or rework.

1The quote template

Quote template: header, FR / EN texts, sections you can enable and reorder, preview on the right.

1. Open Settings → Quote template (« Paramètres → Modèle de devis »).
2. Quote header (« En-tête du devis »): choose the background colour and the text colour of the top band (or Default (« Défaut ») to return to your brand colours).
3. Introduction (« Introduction »): write the welcome text in French and in English; the quote uses the language chosen when it is created.
4. Sections & order (« Sections & ordre »): enable or hide Transfers, Hourly hire, Included waiting time, Cancellation policy, Flight delay… and drag and drop the handles to change their order. Sections marked Auto are filled from your settings, Text (« Texte ») sections from your texts.
5. Closing / Signature (« Conclusion / Signature »): your closing line and your signature, in French and in English.
6. Check the preview (switch between French and English), then Save (« Enregistrer »).

2Cancellation terms

Cancellation terms: the text, its position in the quote and the tiers by time band.

1. Open Settings → Cancellation terms (« Paramètres → Conditions d'annulation »).
2. Text of the general terms (« Texte des conditions générales »): write it in French and in English. The buttons on the small bar set italics, bold or a list (you can also type *text* and **text**).
3. Position in the quote (« Position dans le devis »): in the footer, after the content, or on a dedicated page at the end.
4. Rules by time band (« Règles par tranche horaire »): click Add (« Ajouter ») to define a tier (notice before pick-up and percentage retained), for example 100% under 24 h. Tick Apply to all vehicle types (« Appliquer à tous les types de véhicules ») or limit the tier to certain types.
5. Save (« Enregistrer »). The scale appears automatically on every quote.

3Included waiting time

Waiting time: for each type of place, the minutes included then the rate applied beyond them.

1. Open Settings → Waiting time (« Paramètres → Temps d'attente »). These rules apply to transfers only.
2. Enable the relevant places: Hotel / Chalet (« Hôtel / Chalet »), Airport — private flight (« Aéroport — vol privé »), Airport — commercial flight (« Aéroport — vol commercial »), Station (« Gare »).
3. For each, enter the free waiting minutes, then choose Hourly rate (« Tarif horaire », your grid's hourly rates apply beyond them) or Custom (« Personnalisé ») to enter a specific rate.
4. Save. The “Included waiting time” section of the quote uses these values.

1Logo, brand colour and rounding

Design: logo, palette or custom shade, light and dark preview, component rounding. Everything is saved automatically.

1. Open Settings → Application design (« Paramètres → Design de l'application »).
2. Company logo (« Logo de l'entreprise »): click Choose a file (« Choisir un fichier », PNG, JPG, SVG or WebP, 2 MB maximum, transparent background recommended). It is shown in the menu, on the login page and in the header of every quote.
3. Your brand colour (« Couleur de votre marque »): pick one of the twelve shades of the palette, or set your own shade with the Hue (« Teinte ») and Depth (« Profondeur ») sliders, or enter a colour code (#RRGGBB format). It colours the buttons, the links and the active menu entry.
4. The interface preview shows the result in the light theme and in the dark theme; Movyx adjusts the colour so that text stays readable in both.
5. Component rounding (« Arrondi des composants »): None, Slight, Medium or Large for buttons, cards and badges.

1The Agencies & Clients page

Two address books: agencies (with their commission) and direct clients (including VIPs). An add button for each.

Open Clients → Agencies & clients (« Clients → Agences & clients »). Click the Partner agencies (« Agences partenaires ») or Direct clients (« Clients directs ») block to show the matching list; the search filters by name, contact or email. On each row: the arrow opens the record, the pencil edits, the bin deletes.

2Adding an agency

New agency: its main contact, its commission and the grids it uses.

1. Click Add an agency (« Ajouter une agence »).
2. Fill in the agency name (required), then its main contact: title, first name, last name, email and phone (country dial code then number).
3. Enter its commission (%). On every quote placed through this agency, Movyx calculates the commission and deducts it from your grid's rate; the quote shows the agency's share, line by line and on the total.
4. Tick the associated pricing grids, add internal notes if needed, then Save (« Enregistrer »).

3Adding a direct client

New client: contact details, company, country, dedicated grids and VIP status.

1. Click Add a client (« Ajouter un client »).
2. Fill in the title, full name (required), company, email, phone and country.
3. Tick the associated pricing grids to apply dedicated rates, note their preferences (driver instructions, special terms), switch on VIP if appropriate, then Save.

4An agency's or a client's record

The record: four tabs, including the contact's quote history (a fifth, Preferences, on a client's record).

• Information (« Informations »): contact details and main contact. Edit (« Modifier », at the top right or below the card) reopens the pre-filled form.
• Pricing grids (« Grilles tarifaires »): the associated grids; Manage grids (« Gérer les grilles ») lets you add or remove some.
• Specific rules (« Règles spécifiques »): the discounts, surcharges and terms specific to this contact (next step).
• Quotes (« Devis »): every quote created for this contact, with its status.
• Preferences (« Préférences », client record): their preferred driver or one to avoid, their vehicles and their preferences, entered in the CRM.

Pricing grids tab: associate here the grids offered for this contact in the quote wizard.

5Adding a specific pricing rule

A rule: its type and its value, then the context in which it applies (vehicle, grid, cities, season, dates).

1. On the record, Specific rules (« Règles spécifiques ») tab, click Add a rule (« Ajouter une règle »).
2. Choose the rule type: Discount % (« Remise % »), Surcharge % (« Majoration % »), Fixed discount (€) (« Remise fixe »), Fixed surcharge (€) (« Majoration fixe »), Free waiting (« Attente offerte »), Luggage included (« Bagages inclus ») or Special condition (« Condition spéciale »), and its value.
3. If needed, restrict it to a vehicle type, a grid, a departure or destination city, a season, a validity period. The priority (0 to 100) decides between two rules that would apply at the same time.
4. Describe it in Notes, leave it Active (« Active »), then Save.

These rules take precedence over the grid's prices when calculating this contact's quotes; the quote keeps the rules as they were when it was created.

6Deleting a contact

From the list, the bin deletes the agency or the client after confirmation. Their quotes already created are kept; their record is no longer offered in the wizard.

1The list of quotes

Quotes: the counters, the filters by status and the list. The status is changed directly in the Status column.

The Quotes (« Devis ») page shows your counters (total, drafts, sent, accepted, acceptance rate) then the list, filterable by status and sortable (Most recent (« Plus récents ») by default). Each row shows the number, the grid used, the language, the number of vehicles and the total. A click on the row opens the quote; a click on the status badge changes it without leaving the list.

2Step 1 — choosing the grid, the agency or the client

Step 1: the grid that sets the prices, directly or through an agency or a client.

1. Click Create a quote (« Créer un devis », menu) or New quote (« Nouveau devis », at the top of the list).
2. Rate grid (« Grille de tarifs »): choose a grid from the list. Via an agency (« Via une agence ») or Via a client (« Via un client »): choose the contact, then one of the grids attached to them; their commission and specific rules will apply.
3. Click Choose the vehicles (« Choisir les véhicules »).

3Step 2 — selecting the vehicles

Step 2: tick the vehicles to offer. Each becomes a price line in the quote.

Click one or more vehicle types (or All, « Tous »). The number of passengers for each type is shown as a reminder. Then Enter the routes (« Saisir les trajets »).

4Step 3 — transfers and hourly hires

Step 3: as soon as departure, arrival and date are entered, each vehicle's price appears below the transfer.

1. In Transfers (« Transferts »), click in Departure (« Départ ») and type a city, a place or an IATA code: choose from the list. Do the same for Arrival (« Arrivée »).
2. Fill in the date and, if you know it, the pick-up time. Each vehicle's price appears straight away, season and conditions included; a vehicle with no rate on this route is flagged.
3. + Return (« + Retour ») adds the reverse route on another date; Add a transfer (« Ajouter un transfert ») adds an independent route.
4. For an hourly hire, click Add an hourly hire (« Ajouter une mise à disposition »): day and night hours, number of days, driver meal. The grid's hourly hire rates apply.
5. Click Quote options (« Options du devis »). The button stays locked while a transfer is incomplete or a selected vehicle has no rate: remove it or fill in the grid.

5Step 4 — options, then step 5 — summary

Step 4: the language, the vehicle photos and an internal note.

Step 5: read it through, then Create the quote.

1. Quote language (« Langue du devis »): French or English. The introduction and closing texts and the terms are taken in the chosen language.
2. Vehicle photos (« Photos des véhicules », if the Vehicles module is active): tick the photos to attach to the quote.
3. Add an internal note (« Ajouter une note interne »): a memo visible only to your team, never to the client.
4. Click Summary (« Récapitulatif »), check the source, the vehicles, the services and the language, then Create the quote (« Créer le devis »).

6The quote page: send, print, change the status

The created quote: the status at the top, then the document as the client receives it.

Below the document: the sending actions, duplication and deletion.

• Quote status (« Statut du devis », top banner): Draft, Sent, Accepted, Declined. Mark it Sent (« Envoyé ») once the client has received it, then Accepted (« Accepté ») or Declined (« Refusé ») according to their reply: this is what feeds your acceptance rate and your revenue. A sent quote with no reply by the end of its validity becomes Expired (« Expiré »).
• Copy text (« Copier le texte »): copies the quote as plain text, to paste into an email or a messaging app.
• Print / Save as PDF (« Imprimer / Enregistrer PDF »): opens your browser's print dialogue; choose “Save as PDF” to get the file.
• Send by email (« Envoyer par e-mail »): opens your email client with the quote pre-filled. Send by WhatsApp (« Envoyer par WhatsApp »): opens WhatsApp with the quote text.
• Duplicate (« Dupliquer »): starts again from this quote in the wizard, for a variant or a new client. Delete (« Supprimer », bin): after confirmation.

The Complete your quote (« Complétez votre devis ») banner appears as long as an element of the document is empty (logo, closing…) and takes you to the right setting.

1The month's indicators

• Accepted revenue (« CA accepté »): amount of the quotes accepted over the month, with the difference from the previous month.
• Quotes created (« Devis créés »): number of quotes for the month and how many are still awaiting a reply.
• Acceptance rate (« Taux d'acceptation »): quotes accepted among the quotes sent.
• Average basket (« Panier moyen »): average amount of an accepted quote.

Above, a banner flags what is urgent: quotes with no reply for more than 7 days, services within the next 7 days, drafts to finish. The Whole team / My quotes (« Toute l'équipe / Mes devis ») buttons change the scope shown.

2Quoted revenue and analytics

Quoted revenue (« Chiffre d'affaires devisé ») stacks, month by month, the amounts accepted, pending and declined (over 3, 6 or 12 months), then the number and amount of quotes by status. Analytics (« Analyses ») shows what your clients ask for most: routes, vehicles, clients, fleet and, for an administrator, the team's activity, as well as the share of transfers and hourly hires.

3Dealing with quotes to follow up

The To follow up (« À suivre ») block lists quotes to chase, upcoming services and drafts. The ✓ and ✕ buttons mark a pending quote as accepted or declined directly from the list. All quotes (« Tous les devis ») opens the full list.

The dashboard adapts to the role: a Dispatch or User account sees its upcoming services and its quotes to chase; a driver lands directly on their planning.

1A client's preferences

One card per client: their routes, their drivers, their vehicles and their preferences.

• Most-requested routes (« Trajets les plus demandés »): their three most frequent routes, worked out from their quotes (a return counts along with the outbound leg). Nothing to enter.
• Drivers (« Chauffeurs »): the driver they prefer and the one not to send them. If you use the Drivers module, the names of your team are suggested as you type.
• Vehicles (« Véhicules »): for each category (or vehicle in your fleet), Usual (« Habituel »), Assigned (« Attitré ») or Refused (« Refusé »), with a note if needed. The Quoted (« Devisés ») line reminds you which vehicles were actually offered in their quotes.
• Preferences (« Préférences »): language spoken, meet & greet sign, child seat, and a free-text field for what matters on board (water, newspapers, temperature, music, discretion…).

Edit (« Modifier », on Drivers or Preferences) opens the same window.

The same preferences can be read again in the Preferences tab of the client record.

2An agency's partnership

Partnership: commission, start date, contacts and pricing grids, in a single window.

• Commission (« Commission »): the percentage deducted from the total of their quotes (never added).
• Partner since (« Partenaire depuis »): the partnership start date, with how long it has been running.
• Linked pricing grids (« Grilles associées »): the grids offered for this agency in the quote wizard.
• Main contacts (« Contacts principaux »): the contact from the agency record, plus up to six other names.

1Add a job

The planning: one line per job, its rate taken from your pricing grids and its live status.

1. Click the + button at the bottom right: an entry line opens in the table.
2. Only the date is required. Times, client or agency, passenger, pick-up, drop-off, flight and vehicle can be filled in later.
3. Click Save (« Enregistrer »): the job takes its place in the day, and a new line opens for the next one.

Accepted quotes appear in the Quotes to schedule (« Devis à planifier ») banner: one click pre-fills the line, quote amount included. Any value in the table can be changed with a click, right in its cell.

2The automatic rate

As soon as the pick-up, drop-off and vehicle are filled in (or the start and end times of an hourly hire), the rate from your pricing grids goes into the price field, along with the grid and route used. The client's or agency's grid applies, with its rules; otherwise, your public grid.

• If the route, the vehicle or the time changes, the rate follows.
• An amount typed by hand, or taken from a quote, is never recalculated. Clear the field to go back to the rate from your grids.
• A place that is not among your cities and places has no rate: the planning tells you so. Add it in Settings → Cities & places (« Paramètres → Villes & lieux »).

3The meet & greet sign

The sign the driver holds up when their client arrives.

Open it from the job's menu or its details window. It shows your logo and the passenger's (or client's) name; in the details window, you can change the text, over three lines, or hide the logo. It displays full screen, prints on A4 or saves as an image.

4Drivers and vehicles

With the Drivers module, you assign a driver according to their availability (absences, other jobs, hours and rest); they accept the job and move its status forward from their phone: on the way, on site, client on board, dropped off. With the Vehicles module, you pick the exact vehicle, fleet downtime included.

1The driver list

Drivers: the headcount, compliance of licences, VTC cards and medical check-ups, then one card per driver.

Drivers → All drivers (« Chauffeurs → Tous les chauffeurs »): the counters (active headcount, absent today, documents to renew, open fines, overtime this month), the mandatory document compliance chart (expired, within 30 days, valid, not provided) and the driver cards with their upcoming absences and open fines. The buttons at the top lead to the absence planning, the route flat rates, the HR space and the HR dashboard.

2Add a driver

New driver: identity, contact details and the colour that identifies them on the planning.

1. Click Add a driver (« Ajouter un chauffeur »).
2. Fill in the title, first name and last name (required), the date of birth, phone, e-mail and a planning colour (« couleur planning »).
3. Create the driver (« Créer le chauffeur »): they are created with the status Active; complete their record afterwards.

3Complete a driver's record

The record: identity, contact details, licence, VTC card, medical check-up and contract in the Profile tab.

The Profile (« Profil ») tab gathers identity (title, first name, last name, date of birth, hire date, status), contact details (phone, e-mail, address), then qualifications: licence number and validity, VTC professional card number and validity, medical check-up validity, contract type and end date. Click Save the record (« Enregistrer la fiche »). These dates feed the compliance chart, the renewal schedule and the bell alerts.

The Archive (« Archiver ») button removes the driver from the active headcount while keeping their history (absences, fines, documents).

4Documents, hours, fines, equipment

Documents tab: the driver's attached documents with their expiry date, and the signatures to collect.

Hours & absences tab: the declared hours awaiting validation and the driver's recent absences.

• Documents (« Documents »): import a document (ID card / passport, licence, VTC card, employment contract, other) with its title, its reference, its issue and expiry dates and the file (PDF, JPG or PNG, 8 MB maximum). An orange badge (N days, « N jours ») or a red one (Expired, « Expiré ») appears as the expiry date approaches.
• Hours & absences (« Heures & absences »): the hours declared by the driver from their workspace, to be validated; hours beyond the thresholds of their contract count as overtime. Their past and upcoming absences are listed here too.
• Fines (« Amendes »): Add (« Ajouter ») a fine with the designation document, the date, the amount, the offence, the place and a reference. The status (received, designated, paid, contested, cancelled) is changed directly in the list.
• Equipment (« Équipements »): the items entrusted to them (uniform, phone, badge…) with the hand-over date and the return.
• Disciplinary (« Disciplinaire »): warnings and sanctions, with their attachment.

5Absences & leave: the planning

Calendar view: pending requests at the top, then the month with one colour per absence type.

Matrix view: one row per driver, to see at a glance who is available.

Drivers → Absences & leave (« Chauffeurs → Absences & congés »). Switch between Calendar (« Calendrier ») and Matrix (« Matrice »), move from month to month. Six absence types: Rest day, Paid leave, Sick leave, Unavailable, Training, Personal leave (« Repos, Congés payés, Maladie, Indisponible, Formation, Congé perso »).

6Add an absence, recurring days off, several absences at once

Add an absence: driver, type, dates and optional half-day.

Recurring days off: the same days every week over a period.

1. One-off absence: click an empty cell in the calendar, choose the driver, the type, the dates and the period (full day, morning or afternoon), then Save (« Enregistrer »).
2. Recurring days off (« Jours OFF récurrents », button at the top right): choose the driver, the days of the week (for example Wednesday and Thursday) and the period, or Until the end of the year (« Jusqu'à la fin de l'année »), then Generate days off (« Générer les jours OFF »). These are always rest days, starting from today: days already set are kept, never replaced. A driver who takes "every Wednesday" and then, two months later, adds "every Monday" keeps their Wednesdays.
3. Several absences at once: in Matrix view, select cells by dragging, then click Assign (« Assigner »).

7Approve or refuse a leave request

The Pending requests (« Demandes en attente ») panel at the top of the planning lists the drivers' requests. Click Approve (« Valider ») or Refuse (« Refuser », a reason can be entered), or Approve all (« Tout valider »). The driver is informed by e-mail and by notification. A badge on the menu entry shows the number of pending requests.

8HR space: signatures, company documents, meeting minutes

The HR space: what you share with your drivers and what they have to sign.

A signature request: the document (internal rules, memo…) and its recipients.

1. Signature requests (« Demandes de signature »): click New request (« Nouvelle demande »), choose the category (internal rules, memo…), the title, upload the document or let the request cover the title alone, choose All active drivers (« Tous les chauffeurs actifs ») or one driver, add a note and Send the request (« Envoyer la demande »). Each driver signs from their workspace; you track who has signed.
2. HR documents (« Documents RH »): the library of company documents shared with the drivers (viewable from their workspace).
3. Minutes (« Comptes rendus »): meeting or interview minutes, with the driver's signature and printing.

9HR dashboard and route flat rates

The HR dashboard: what needs handling, team availability over 30 days and the renewal schedule.

HR dashboard (« Tableau de bord RH ») sums up the state of the team: to handle first, headcount, available and absent today, documents expired or due for renewal within 30 days, medical check-ups, pending fines and signatures, then the 30-day availability curve and the renewal schedule (licence, VTC card, medical check-up, contract end) month by month.

Route flat rates: a flat number of hours per route, used in the drivers' hour declarations.

Route flat rates (« Forfaits trajets ») sets, for each of your routes, a flat number of hours shared by all drivers: start from one of your grids (the routes are carried over, adjust them line by line) or create the list from scratch. When a driver declares their hours, they pick the route and the flat rate applies.

1My planning and requesting leave

My planning: the driver's month, their requests and their status (approved, pending, refused).

Request leave: the type, the dates and a note for the manager.

1. The driver opens My planning (« Mon planning ») and clicks Request leave (« Demander une absence »).
2. They choose the type (Rest day, Paid leave, Sick leave, Personal leave), the dates, a full day or a half-day, an optional note, then Send the request (« Envoyer la demande »).
3. The request appears as Awaiting approval (« En attente de validation ») in their calendar and in My requests (« Mes demandes »); they can cancel it as long as it has not been processed. They are informed as soon as the manager approves or refuses it.

2Declaring hours

Declare hours: a date, a flat-rate route or a number of hours entered by hand, a note.

In My hours (« Mes heures »), the driver sees their totals (today, this month, this year) and clicks Declare hours (« Déclarer des heures »): the date, a flat-rate route (the flat rate applies) or a manual entry of the number of hours, a note, then Send the declaration (« Envoyer la déclaration »). Each declaration stays "to be validated" until the manager validates it on the driver's record.

3Documents, fines, signatures, notifications

My documents: the documents in the driver's record and their expiry date.

• My documents (« Mes documents »): their attached documents (licence, VTC card, ID…) and the HR documents shared by the company.
• My fines (« Mes amendes »): the fines recorded by the manager, with their status.
• My signatures (« Mes signatures »): the documents awaiting their electronic signature.
• My notifications (« Mes notifications »): processed requests, documents to sign, alerts. With the app installed on their phone, they also receive them as push notifications (see My profile & mobile).

1The fleet

The fleet: one alert per expired document, the counters, then one card per vehicle.

Vehicles → Vehicle fleet (« Véhicules → Parc véhicules »): the counters (in the fleet, in service, off the road today, expiry dates to watch), a banner for each expired document, search by name or registration and the filters (In service, Off the road, Inactive — « En service, Immobilisés, Inactifs »). Each card shows open damage and the mileage. Planning (« Planning ») opens the downtime planning.

2Add a vehicle

New vehicle: three fields are enough, the rest is completed on the record.

1. Click Add (« Ajouter »).
2. Choose the vehicle type: the name, make and number of seats are taken from the type. Enter the registration and the colour.
3. Add to fleet (« Ajouter au parc »), then complete the record.

3The vehicle record

The record: six tabs; the Record tab holds the vehicle's information and status.

Record (« Fiche ») tab: name, make, model, type, registration, serial number (VIN), colour, year, seats, mileage, date of first registration, status (In service, Off the road, Out of fleet — « En service, Immobilisé, Hors parc ») and notes, then Save (« Enregistrer »). Photos (« Photos ») tab: the vehicle's photos, offered at the Options step of the quote wizard.

4Documents: registration certificate, roadworthiness test, insurance

Documents: one card per document, its current version, its expiry date and the reminder dates.

1. Documents (« Documents ») tab: for each document (registration certificate, roadworthiness test, insurance — « carte grise, contrôle technique, assurance »), click Add (« Ajouter ») the first time, then New version (« Nouvelle version ») at each renewal.
2. Enter the reference (certificate, test report or contract number), the issue and expiry dates and the file (PDF, JPG or PNG, 8 MB maximum).
3. The most recent version becomes the current version; earlier ones remain available to view.

Movyx reminds you at D-15, D-10 and D-3 before the expiry date, then every day once the date is reached, in the bell and by e-mail according to your notification settings.

5Report damage

Report damage: where, how severe, which status, at what cost, with a photo.

1. Damage (« Dégâts ») tab, click Report (« Déclarer »).
2. Describe the damage ("Scratch on front right door"), the area, the severity (Minor, Moderate, Major — « Léger, Moyen, Important ») and the status (To handle, Quote in progress, Repaired, Accepted as is — « À traiter, Devis en cours, Réparé, Accepté en l'état »), the estimated cost, the date noticed, a photo or the accident report, then Save (« Enregistrer »).

The status is then changed from the list; setting damage to Repaired records its repair date.

6Generate a departure or return inspection report

The inspection report: the vehicle, the parties involved and the diagram to annotate, ready to print.

1. On the record, click Inspection report (« État des lieux ») (or, in the Inspection reports (« États des lieux ») tab, Departure (« Départ ») or Return (« Retour »)).
2. The document includes the vehicle (mileage, fuel, cleanliness), the parties involved (driver, client or agency) and the vehicle diagram in four views with the damage legend (scratch, dent, impact, crack, missing).
3. Click Print / PDF (« Imprimer / PDF ») to have it signed. Completed inspection reports stay listed in the tab.

7Take a vehicle off the road (garage, servicing, roadworthiness test)

The downtime planning: one row per vehicle, one colour per reason.

Taking a vehicle off the road: the reason, the period, the provider and the cost.

The record's Downtime tab: the vehicle's downtime history, with provider and cost.

1. Open Vehicles → Downtime (« Véhicules → Immobilisations ») (or the Downtime tab of the record).
2. Click the vehicle's name, or select calendar cells by dragging, then Take off the road (« Immobiliser »).
3. Choose the reason (Garage / bodywork, Routine servicing, Roadworthiness test, Cleaning / detailing, Other unavailability — « Garage / carrosserie, Entretien périodique, Contrôle technique, Nettoyage / esthétique, Autre indisponibilité »), the dates, a title ("30,000 km service"), the provider, the cost and a note, then Save (« Enregistrer »).

During the period, the vehicle is shown as Off the road in the fleet and a notification is sent the day before.

8Remove a vehicle from the fleet

On the record, Record tab, click Remove from fleet (« Retirer du parc ») then confirm. To keep the history without seeing it in the active fleet, set its status to Out of fleet (« Hors parc ») instead.

1The Team page

Team: your members, their role, and the seats in your plan.

Modules & options → Users (« Modules & options → Utilisateurs ») lists the members and their role. The banner shows the seats used, covered by your plan and available. On each line: Edit (« Modifier »), Deactivate access (« Désactiver l'accès », or reactivate it), Resend the invitation (« Renvoyer l'invitation ») as long as the account is not activated, Reset the password (« Réinitialiser le mot de passe »), Reset two-factor authentication (« Réinitialiser la double authentification »), Delete (« Supprimer »).

2Invite a member

Invite a member: their name, their e-mail and their role. They choose their own password.

1. Click Invite a member (« Inviter un membre »).
2. Fill in the title, full name and e-mail address (their login).
3. Choose the role (table below), then Invite (« Inviter »). The person receives an activation link and chooses their password; no password is ever sent by e-mail.

3Change the role or remove access

Edit opens the member's record: change their role and Save (« Enregistrer »); the change applies from their next action. Deactivate access blocks login while keeping the history and the seat. Delete removes the account and frees the seat.

1Activate a module

Modules: Drivers and Vehicles, €29 incl. VAT per month each, €49 incl. VAT for both.

1. Open Modules & options (« Modules & options »).
2. Read the features of Drivers (« Chauffeurs ») and Vehicles (« Véhicules ») (€29 incl. VAT per month each, €49 incl. VAT per month for both).
3. Click Activate (« Activer »): the module appears in the menu immediately and its amount is added to your next invoice pro rata. During the demo, the modules are shown for information and activate once your subscription is taken out.

2Subscription, seats and invoices

Billing: your plan, your seats, your totals and your invoice history.

Modules & options → Billing (« Modules & options → Facturation », or your account menu) shows your Movyx plan (€97 incl. VAT per month, 20% VAT included), additional users, the total paid, pending amounts, the next renewal date and the invoice history with their status (paid, pending, overdue) and their download. Manage my seats (« Gérer mes places ») adds or removes seats; Cancel my subscription (« Résilier mon abonnement ») ends the plan at the renewal date. For any question about an invoice, Contact support (« Contacter le support »).

1My details and my photo

My account: your details and your photo, the app and notifications, the password, the subscription.

Open your avatar → My account (« Mon compte »). In My details (« Mes infos »), change your title, your name or your e-mail then Save (« Enregistrer »). Choose a photo (« Choisir une photo », JPG, PNG or WebP, 4 MB maximum) replaces your initials in the top bar and in your exchanges with support.

2Install Movyx on your phone and turn on notifications

The dashboard on a phone.

Quotes on a phone, as cards.

1. On your phone, open your workspace then My account (« Mon compte »), App and notifications (« Application et notifications ») card.
2. Install (« Installer ») adds Movyx to your home screen: full screen, Movyx icon, pages available offline. On iPhone, use the Share button in Safari then "Add to Home Screen" (« Sur l'écran d'accueil »).
3. Enable on this device (« Activer sur cet appareil ») allows notifications: processed requests, documents to sign, expiry alerts, even with the app closed. On iPhone, install the app first, before enabling notifications.

Every page adapts to phones and tablets: tables become cards, and the menu becomes a tab bar at the bottom of the screen.

3Password and two-factor authentication

1. Password (« Mot de passe ») card: enter your current password then the new one twice, and click Change (« Modifier »).
2. Two-factor authentication (« Double authentification »): click Enable (« Activer »), scan the code with your authenticator app (Google Authenticator, Authy…), enter the six-digit code and keep your backup codes safe. At each login, a code will be asked for in addition to your password. It is optional and is turned off in the same place with Disable (« Désactiver ») and your current password. Phone unavailable? On the code screen, choose Use a recovery code (« Utiliser un code de récupération »).

The Subscription & contract (« Abonnement & contrat ») card shows your plan, your domain and your modules; Change my subscription — contact Movyx (« Modifier mon abonnement — contacter Movyx ») sends a pre-filled message to our team.

1The Notifications page

Notifications: the alert lead time at the top, then your alerts sorted by type.

• Renewal alert lead time (« Délai d'alerte des renouvellements »): choose how many days before the expiry date (licence, VTC card, medical check-up, contract end, HR documents) you are notified. The alert comes back every day until the date is updated on the record, then disappears on its own.
• Vehicle documents (registration certificate, roadworthiness test, insurance) follow their own schedule: D-15, D-10, D-3, then every day once the date is reached.
• The Support (« Support »), Renewals (« Renouvellements »), Tomorrow (« Demain », driver absent or vehicle off the road the next day) and To validate (« À valider », drivers' requests) tabs filter the list. Open (« Ouvrir ») takes you to the record concerned; Mark all as read (« Tout marquer comme lu ») clears the bell counter.

1Send a request and follow the answer

Contact support: the category, a subject and the details of your request.

1. Click the ? button → Contact support (« Contacter le support »), or your avatar → Contact support.
2. Choose the category (Question, Problem, Billing, Suggestion — « Question, Problème, Facturation, Suggestion »), a subject and describe what you need: the page concerned, the action taken, the expected result.
3. Send to support (« Envoyer au support »). You will find the conversation in My requests (« Mes demandes », in your account menu) and you are informed by e-mail and by notification at each reply.